UVA Recreation Reservation & Event Management manages the scheduling of events and activities with the Aquatic Fitness Center, Memorial Gymnasium, North Ground Recreation Center, Slaughter Recreation Center, and all UVA Rec Outdoor Fields & Courts.
All reservation requests for UVA Recreation spaces can be submitted online though 25Live (Netbadge) for review and consideration. Reservation requests for UVA Recreation venues submitted online are restricted to current UVA Students and UVA Recreation Members behind your NetBadge Account. Please contact our Business Office (recreation@virginia.edu : 434-924-3791) if you are having issues with your online submittal or have any additional questions.
All participants shall adhere to published UVA Recreation policies, regulations, and guidelines.
All requests must be submitted at least 3 days and not more than 30 days in advance for review outside of priority reservation periods. Please contact our Business Office (recreation@virginia.edu) for requests that require more that 30 days for planning.
Once a requests has been received and reviewed (typically within 48-hours), and e-mail communication will be sent to the requester with either approval, denial, or request for additional information.
Most student reservations are free; however, there maybe be fees and/or permits required based on participants and event function.
To cancel a reservation once approved, the event requestor must email recreation@virginia.edu. Reservations cancelled less that 72-hours in advance may be subject to fees or loss of scheduling privileges for individuals and/or organizations.
Reservation Periods
SPRING 2024 RESERVATIONS
Club Sports priority reservation requests for Spring 2024 can be submitted online on 25Live (Netbadge) for review and consideration beginning at 12:00pm on Tuesday, January 2 through Wednesday, January 3. 10-Hour/Week max reservation requests permitted during priority period.
CIO priority reservation requests for Spring 2024 can be submitted online on 25Live (Netbadge) for review and consideration beginning at 12:00pm on Thursday, January 4 through Friday, January 5. 10-Hour/Week max reservation requests permitted during priority period.
All other reservation requests for Spring 2024 will be accepted online on 25Live (Netbadge) for review and consideration beginning at 12:00pm on Monday, January 8.
SUMMER 2024 RESERVATIONS
All reservation requests for Summer 2024 will be accepted for review and consideration on Monday, April 15.
FALL 2024 RESERVATIONS
Club Sports priority reservation requests for Fall 2024 can be submitted on 25Live (Netbadge) for review and consideration in August 2024.
CIO priority reservation requests for Fall 2024 can be submitted on 25Live (Netbadge) for review and consideration bin August 2024.
All other reservation requests for Fall 2024 will be accepted on 25Live (Netbadge) for review and consideration in August 2024.
Requestable Spaces
Aquatic & Fitness Center
- Multi-Purpose Room 1-4 | Performance Arts
- Cycle Room | Cycle Training
- Outdoor Terrace | Event Programming
- Wet Classroom | Meetings
Memorial Gymnasium
- Multi-Purpose Room 1 | Performance Arts
- Gymnasium Court 1 | Volleyball & Basketball
- Gymnasium Court 2 | Basketball
- Gymnasium Court 3 | Volleyball
North Grounds Recreation Center
- Multi-Purpose Room 1 & 3 | Performance Arts
- Gymnasium Court 1 | Volleyball & Basketball
- Gymnasium Court 2 | Pickleball
- Squash Courts | Squash
- Racquetball Courts | Racquetball & Handball
- Table Tennis Room | Table Tennis
- Cycle Room | Cycle Training
- Wet Classroom | Meetings
Slaughter Recreation Center
- Multi-Purpose Room 1-2 | Performance Arts, Table Tennis & Martial Arts
- Gymnasium Court 1 & 3 | Badminton, Basketball, Dodgeball, Pickleball, Soccer, Volleyball
- Gymnasium Court 2 | Badminton, Basketball, Pickleball, Volleyball
- Racquetball Courts | Racquetball, Handball & Wallyball
- Classroom | Meetings
Outdoor Field & Courts
- Carr’s Hill Field
- Copeley Field & Basketball Courts
- Dell Field & Picnic Grounds
- Lambeth Field
- Lower Nameless Field
- Madison Bowl Field
- MEM Outdoor Basketball Courts
- Nameless Sand Volleyball Court
- Perry-Fishburne Tennis/Pickleball Courts
- Snyder Tennis/Pickleball Courts
- The Park Pavilion, Softball Fields, & Turf Fields
Related Links
Tent Permit
Tent Permitting Application must be completed for any event with tent. Form must be approved by Office of Environmental Health & Safety returned to University of Virginia Department of Recreation following approval.
ehs.virginia.edu/Fire-Safety-Tents.html
uvapolicy.virginia.edu/policy/SEC-013
Stage Permit
Stage Permitting Application must be completed for any event with a stage and/or risers.
Stage permit requests should be submitted to buildingpermitrequest@virginia.edu at the Office of the University Building
Official (OUBO). Approved form must be submitted to University of Virginia Department of Recreation following approval.
oubo.virginia.edu/assets/documents/policies/StagePermits-20190411.pdf
Inflatable / Amusement Permit
Inflatable & Amusement Device Permitting Application (HECO-17a-TMP) must be completed for any event with an inflatables and/or amusement devices.
Inflatable / Amusement permit requests should be submitted to buildingpermitrequest@virginia.edu at the Office of the University Building Official (OUBO). Approved form must be submitted to University of Virginia Department of Recreation following approval.
www.fm.virginia.edu/depts/fpc/hecoforms.html
Alcohol Permit
Alcohol is prohibited at all UVA Recreation indoor and outdoor venues without advance approval by UVA Recreation and Student Affairs.
Requester is responsible for obtaining ABC license and permit from UVA Vice President & Chief Student Affairs Officer if pre-approved by University of Virginia Department of Recreation. If the alcohol permit is approved, security must be hired to manage alcohol service.
Amplified Sound Permit
Amplified Sound Form must be completed for any outdoor event with amplified sound at the event.
Amplified Sound will only be approved for the following timeframes during the academic sessions: Friday: 6:00pm-10:00pm / Saturday & Sunday: 10:00am-10:00pm
Form must be completed and submitted to no later than 2-weeks prior to the date of the event.
records.ureg.virginia.edu/content.php?catoid=52&navoid=4029#amp_sound
uvapolicy.virginia.edu/policy/SEC-041
virginia.az1.qualtrics.com/jfe/form/SV_54hSOc6VA91P3XE
University of Virginia Support Services
Equipment Request Form
Advance requests for Outdoor Event Equipment can be submitted online to schedule equipment needs for large events (not for daily reservations) with pick-up & return dates in advance our your large event All requests must be submitted at least 3 days and not more than 30 days in advance for review (Equipment not guaranteed, dependent upon availability). Daily reservation and drop-in equipment can be borrowed from UVA Rec Welcome Desks.
Renting Equipment from UVA Rec is governed by our Equipment Standard Operating Policy.
rec.virginia.edu/event-equipment-rental-request-form
Youth Protection Registration
Certain programs/activities involving minors on and around Grounds are considered covered programs under the Protection of Minors and Reporting Abuse policy. This policy requires that sponsoring units of covered programs complete program registration, background checks, and training on recognizing and reporting suspected child abuse and neglect.
Please reach out to the Office of Youth Protection at youthprotection@virginia.edu to register your program and to determine if there are additional requirements to host your event on Grounds.
Please visit youthprotection.virginia.edu to learn more.
UVA Recreation Facility Reservation Policies
rec.virginia.edu/facility-reservations
UVA Student Affairs Event Management
events.studentaffairs.virginia.edu